Run a search in the current data source

When you have run a search you have several options for running another search in the current data sourceClosed The management of a collection can involve a vast amount of information about objects / items / books, people and organizations, events, administration and more. This information is stored as records in data sources. Each data source stores a specific type of information: details about collection items, people, events, loans, and so on.:

Run a basic / Simple search

You can run a basic search with the Search option in the Result set View or Gallery View toolbar. This will search across one or more indexed fieldsClosed An index is a database table designed to speed up the search of a frequently queried field (it only contains values from the field and the id number of records in which that value appears). The quick search option in the Result set View toolbar and the Standard search tab only search indexed fields. Non-indexed fields can be searched in an Advanced search, but these searches are slower as the search engine checks the full contents of each record for the search value. in the current data source. Records returned by this search will replace any records already displaying.

Run a new search in the current data source

  1. Select in the top Toolbar to display the Search box.

    The Search box remembers which tab you were last on, and any search criteria you last specified.

  2. Select Clear to remove all prior search criteria, or modify search criteria as required.

    Details about configuring a search can be found here.

  3. Select Find to run the search.

    Records returned by your search will replace any records already displaying.

Run a second search to fine-tune your search results

You can fine-tune your search results from the previous search by running a new search that adds records or removes them from your result set:

  1. Select in the top Toolbar to display the Search box. Three additional buttons will display below Find:

    Widen, Narrow and Exclude are Boolean operations and they combine the results of your previous search with the results of a new search.

    As the name suggests, Widen will typically increase the number of records in your result set; Narrow and Exclude will reduce the number of records in your result set.

  2. Construct a new search statement on the Standard or Advanced tabs (modify or remove any search existing conditions), or select a saved search on the Saved searches tab.

    Details about configuring a search can be found here.

  3. Select one of the three options to combine the previous search result with the results of your new search statement:

    Operator

    Boolean equivalent

    Details

    Widen

    OR

    Widen typically increases the number of records listed by adding records that match the new search. Your previous search results will remain and any records that match the new search statement will be added to the result set.

    For example

    Your collection has 31 records where Object name is painting and 22 records where Object name is photograph.

    You run a search where Object name is painting and 31 records are returned.

    You run an new search where Object name is photograph and select Widen: your result set now contains 53 records.

    NarrowAND

    Narrow typically decreases the number of records listed by removing any records from the original result set that do not also match the new search statement.

    For example

    Your collection has 31 records where Object name is painting and 6 records for paintings by Anthonie van Dyck.

    You run a search where Object name is painting and 31 records are returned.

    You run a new search where Creator is "Dyck, Anthonie van" and select Narrow: your result set now contains 6 records: all records for paintings by artists other than van Dyck are removed from the result set.

    ExcludeNOT

    Exclude typically decreases the number of records listed by removing any records from the original result set that match the new search statement.

    For example

    Your collection has 31 records where Object name is painting and 6 records for paintings by Anthonie van Dyck.

    You run a search where Object name is painting and 31 records are returned.

    You run a new search where Creator is "Dyck, Anthonie van" and select Exclude: your result set now contains 25 records: all records for paintings by artists other than van Dyck.

  4. Select Find to run the search.